Statutes

HENLEY ALUMNI

MALTA CHAPTER

1.  NAME OF ORGANISATION

The name shall be ‘HENLEY ALUMNI MALTA CHAPTER’ (hereinafter referred to as the “Malta Chapter”).

2.  COMMUNICATION ADDRESS

The communication address shall be at a place (whether physical or virtual) as the Committee may from time to time determine. Notice of any change shall be given to all members of the Malta Chapter.

3.  OBJECTIVES

3.1   The Malta Chapter shall be an affiliate of Henley Business School, University of Reading, United Kingdom.

3.2   The main objective is to provide members of the Malta Chapter with an organisation to which they may positively relate and offering an environment whereby, through networking and participation, they may enhance their professional knowledge, share best practices and further their career development.

4.  MEMBERSHIP

4.1   All persons who are currently following a Henley course of studies, or who have successfully completed a Henley course of studies with at least 6 ECTS credits at Diploma level at MFQ or EFQ Level 5, will be entitled to become a member of the Malta Chapter.

4.2   All members of the Malta Chapter shall abide by the rules and regulations set out in this Statute.

4.3   All members shall contribute towards the expenses of the Malta Chapter; the amount of contribution shall be determined by the Committee of the Malta Chapter, provided that such contributory amount is agreed by at least two-thirds of the Committee members present at a Committee meeting which has the subject of ‘contribution’ specifically listed as an item on the agenda for that meeting.

4.4   The Secretary of the Malta Chapter shall keep a Register of all members and the list of names shall be available at the Communication Address for inspection by any member.

5.  MANAGEMENT

5.1   The Management of the Malta Chapter shall be entrusted to a Committee, which shall consist of not less than three members elected during General Meetings from all members eligible to vote.

5.2   Election of the Committee shall take place every two years during an Annual General Meeting from all members eligible to vote, save that for continuity sake, no more than two of the members of the Committee may be replaced at any election.

5.3   The quorum for all General Meetings shall not be less than one-fourth of all members eligible to vote; should there be no quorum, the meeting shall be held half an hour after the appointed time with those members present.

5.4   An Annual General Meeting shall be held in each calendar year but not later than fifteen months from the last Annual General Meeting.

5.5   An Extraordinary General Meeting can be called by the Committee or by one-third of all members eligible to vote; the Extraordinary General Meeting shall be held no later than thirty days from receipt by the Secretary of a valid request to hold such meeting.

5.6   All members of the Malta Chapter shall be notified about the date of the General Meeting at least 15 days prior to the General Meeting. All decisions at Annual General Meetings and Extraordinary General Meetings shall be taken by simple majority vote of all members present for the meeting.

5.7   The Committee shall endeavour to meet at least seven times a year; Committee members who fail to attend three consecutive Committee meetings without a just cause shall be deemed to have resigned  and shall be replaced in accordance with clause 5.8.

5.8   The Committee shall be empowered to co-opt additional members and to appoint sub-committees from time to time for such purposes and with such powers as it may deem necessary; membership of sub-committees will be restricted to members, and at least one subcommittee member shall be a member of the Committee.

5.9   The Committee members shall appoint from amongst themselves a Chairperson, Secretary and Treasurer; any Committee member shall have the right to attend meetings of sub-committees.

5.10         The quorum for Committee meetings shall be at least fifty per cent of the members forming the Committee; Committee meetings shall be chaired by the Chairperson of the Committee and, in his absence, by any other Committee member so agreed upon by the Committee members present.

6.  FINANCE

6.1   The Treasurer shall be responsible for all monies, funds and assets placed in his charge and shall ensure and arrange for the collection of any monies due from Malta Chapter members and any other entity; the Treasurer shall control all income and expenditure in accordance with policies adopted by the Committee.

6.2   The Treasurer shall submit to the Committee interim statements reflecting the financial position of the Malta Chapter at the end of June and December.

6.3   The Treasurer shall present to the Committee the financial statements of the last financial year by the end of March of the following year.

6.4   The financial year of the Malta Chapter shall run from 1st January to 31st December.

6.5   Two members shall be appointed during every Annual General Meeting for the purpose of reviewing the financial statements of the current financial year. The appointed members shall not be Committee members during the Financial Year whose financial statements are being reviewed.

7.  COMMITTEE DECISIONS

7.1   Except as provided under clause 9, decisions at a Committee meeting shall be taken by a simple majority of the members present; the vote being taken by a show of hands unless otherwise decided by the meeting.

7.2   In the absence of a majority of votes, the Chairperson of the meeting shall have the right of a second or casting vote, whether or not Chairperson shall have already voted.

8.  MINUTES

The Secretary shall keep records of Minutes of all General Meetings, Committee meetings and meetings of sub-committees.

9.  AMENDMENTS TO THE STATUTE

9.1   Amendments to the Statute can only become effective if decided upon at an Annual General Meeting or at an Extraordinary General Meeting.

9.2   The proposed amendments shall be communicated by the Secretary to all members entitled to attend and vote at a General Meeting at least 15 days before the date of the said General Meeting.

10.  DATE OF ADOPTION

This Statute shall become in force as soon as it is approved in accordance with clause 9 herein and shall replace all previous statutes and amendments thereto in their entirety.